AES Registration
Sanctioned: 2023-07-01
Tournament/Site Director
Tom Kohl
ovrjtd@gmail.com[OVR officials, club directors, assistant directors, coaches, and staff: log in for complete contact information.]
Team Entry Fee
$500
Club Directors: Make entry fee check payable to:OVR
Spectator Admission Fee
$ 10.00/day (19 years of age or older)19 years of age
or older
Date
End DateApril 12, 2024
April 14, 2024
Location
Address
Charleston Coliseum and Convention Center
200 Civic Center Dr
Charleston, WV 25301
Online Check-In
This tournament is using Online Check-In (available 5 days prior to tournament).Head Coaches must use the Online Check-In.
Use the OVR Login > Continue > My Account > My Team(s)
Go to Tournament Schedule at the bottom of the team page.
Select "Online Check-In"
Make sure your roster/certifications are complete, using link on that page.
If you need to add a player or coach temporarily for this tournament,
print out the Roster for Tournament Check-In and write the additions and
submit to Tournament Director / Site Director when you arrive at the tournament.
Specific tournament details may be distributed
at the tournament, if the Tournament Director feels that it is necessary.
Tournament Information
Event Manager: Jenna Theden
Email: vantagevolleyball@gmail.com
Tournament Director: Tom Kohl
Email: kohl@ovr.org
AES Scheduler: Chris Bielby
Email: bielby@ovr.org
Tournament entry requires registration through AES beginning July 1 2023. OVR teams will have their team code transferred to the OVR tournament information. Out of region teams will have their team name and code transferred as well. Team acceptance is based on AES entry and received entry fee (date/time.) Please note that teams will be accepted in the order that payment is received. Team withdrawal causes loss of the entry fee unless a fully paid replacement team is entered.
Tournament entry fee is $500 per team. Team entry fees can be paid with a check or through AES. If paying through AES, there will be a non-refundable 3% processing fee added to the entry fee. Tournament entry fees paid with a check will be deposited two weeks prior to the tournament.
Make checks payable to: Ohio Valley Region and mail to:
WV-WWS 2024
Tom Kohl
955 East Snodgrass Road
Piqua, Ohio 45356
Spectator Admission is $10 per day and $20 for three days for all individuals 19 years and older. Spectators can purchase admission in person on any day of the tournament at a box office window. Admission tickets can be purchased in advance. Spectators can pre-purchase their single day or weekend ticket in the link provided.
Pre-Tournament Admission Ticket Link
Hotel information:
This is NOT stay to play event. You can stay at any hotel.
The closest proximity hotels to the Convention Center are:
1. Holiday Inn Express (downtown)
2. Courtyard by Marriott (Downtown/Civic Center)
3. Charleston Marriott Town Center.
4. Embassy Suites Charleston (downtown)
5. Fairfield by Marriott
6. Hampton Inn Charleston-Southridge
They are all great hotels!
The Sheraton Four Points is the best hotel downtown and is an easy walk to the Convention Center.
The tentative format and time schedule will be based on number of teams entered.
12U division cancelled due to a lack of team entries.
Friday - Doors open at Noon.
Pool Play begins 1PM for 13U, 14U
Pool Play begins 5PM for 15U, 16U, 17U
Saturday - Doors open at 7am
First round pool play continues at 8AM for 12U, 13U, 14U; Second Round to follow.
First round pool play continues at 4PM for 15U, 16U, 17U; Second Round to follow
Sunday - Doors open at 8am
Tournament bracket play begins 9AM for 12U, 13U, 14U
Tournament bracket play begins 1PM for 15U, 16U, 17U
Pool Play Procedures for 4 team pools:
Pool play is the best of three sets with rally scoring. Each non-deciding set will be to 25 points with a minimum two-point advantage (no scoring cap.) The deciding set, if needed, will be to 15 points with a minimum two-point advantage (no scoring cap.)
Playing Schedule: All schedules and updates will be available via AES the week of the event. ALL TOURNAMENT BRACKET PLAY WILL TAKE PLACE ON SUNDAY FOR EACH DIVISION.
Coaches Meeting: There will not be a coaches' meeting prior to the start of the tournament. This tournament will not use AES rosters. OVR Coaches will verify team rosters online at the OVR website. If a change needs to be made to the roster, a coach can provide an updated roster when they check-in Saturday, the first day of the tournament. Upon check-in, wrist bands will be given to coaches and their staff. Roster changes cannot be made once a team starts their first match. The use of AES providing the schedule means a tournament handout to coaches is not necessary.
Out of region teams need to submit your Region's approved entry form or OVR Tournament Entry form (Link being updated)
Work Team Protocols:
Teams will have to supply a down official, 2 line judges, an official scorer, a Libero tracker and score flipper for the matches they are required to officiate. A coach must be present at the Scorer’s table. Please have the work team available court side at the coin toss for the next match. Each work team is to provide a whistle for the down official. Pens and pencils for score table duties will be provided.
At the completion of the match be sure the coaches pickup their lineup sheets. Teams are responsible for clean-up of their bench area. The court official and /or Tournament assistants will be responsible for any match papers.
If the tournament is canceled for any reason we will follow the OVR cancelation policy. Please see: "OVR Procedures and Rules for Juniors' Regular-Season Tournaments" at http://www.ovr.org/juniors/tournament_packet/JTP_Procedures_and_Rules.pdf
If you have any questions about this event, please email me (ovrjtd@gmail.com.)
Pools
Note: OVR rankings appearing in the following listings are intended only as a helpful tool for tournament directors. They are subject to frequent change, including after the pools are set, and other factors may also be considered when determining pools and order of play.
No points shall be awarded for OVR Championships or tournaments following the OVR Championships. [OVR Juniors' Seeding System]
Girls' 12 and Under: 4 pools |
sod: 1.000 |
rank |
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Girls' 13 and Under: 6 pools |
sod: 1.000 |
Girls' 14 and Under: 6 pools |
sod: 1.000 |
Girls' 15 and Under: 4 pools |
sod: 1.000 |
Girls' 16 and Under: 4 pools |
sod: 1.000 |
Girls' 17 and Under: 4 pools |
sod: 1.000 |
Officials [Hired officials: sign in for more information]
The officials' assignor for this event is Scott Mourier (srmourier@outlook.com, 304‑982‑1775 /m).
April 12
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April 13
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April 14
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