Present:		Ron Wyzynski, Bob Price, Keith Burke, Stephen Donahue, Art Faura, Michelle Fox, Brian Hemelgarn, Al Herbert, Gary Hesse, Michelle Hills, Tom Kohl, Ken Leckler, Terry Miller, Nick Nystrom (arrived 8:07 pm), Loren Paulozzi, Patty Salvatore, Hank Trimble, Emi Vishoot, Bill Zehler
Not present:	Don Burroughs
Guest:	Adam Evans

Ron Wyzynski

• USAV online registration system
  • This year, USAV wants all regions to start using the online registration system
  • Requires each individual to complete registration entries and process paperwork and send payment
  • Will be mandatory starting in 2008-2009
  • Since Nick worked with USAV directly, wants Nick to be present to discuss specifics about proposed system
• Contracts for 2009 and 2010 GCCC events
• Adults and Bids expense and income spreadsheet
  • Shows "zero" for OVR-owned courts; suggest that the sheet should reflect amortized cost for the courts (what we paid, factoring depreciation)
  • Will actually be "zero sum" since the exact amount will also be shown as income
• Budget sheet for other items paid in 2008 plus advance payments for 2010 events
• Trade-off arrangement with East Coast VB equipment offers a win-win situation for our big events
• Rental of our courts: minimum rental = 8 courts

Bob Price

• 4 clubs (juniors) fined for illegal uniforms
• 4 tournament bonds forfeited for improper tournament procedures
• one background screen did not pass
• one disciplinary action currently in appeal and will probably come to the Board in August

Geneva Sports Complex, Mr. Ron Clutter (not present)

• Tom provided handouts with information about facility and proposed concept

Micki Fox

• Growth of only 1-2 teams
• Large participation at Adult Regionals; partly due to advance notice about event dates
• NE Ohio situation: record number of facilities that want to run tournaments every weekend; but realistically, adult teams will probably only play 4-5 events per season; will limit sanctioned events to "share the wealth" equitably
  • For 2009, adult tournament schedule (NE Ohio) is already set and will be announced by Aug 15
  • For adults, relax policy regarding bringing coolers into facilities; not necessarily prohibited from bringing in food in gym bags
  • Greater concern about relaxing cooler policy is potential for alcohol contraband
• Use of "Super Touch" for all men's competition (default); unofficially, allow use of "Pro Touch" if both playing teams agree
• Seeding of adult teams at Regionals (team roster lists only 5 players; picked up player from another team from club during season; at Regionals, this team struggled to get full roster and was seeded much higher than actual)
• Allowing adult player to participate both days of Adult Regionals; hot topic when a women's team took advantage of this policy

Loren Paulozzi

• refer to handout
• push OHSBVA to set up boys HS tournament at GCCC as part of OVR weekends
• concern about the HP camp location situation

Al Herbert and Steve Donahue

• approx 55 teams will participate at JOVC
• all girls teams have been verified through AES
• boys teams: verified all except Tool City
• adults teams: verification hampered by "pending" registration status for some roster members
• online registration process has helped reduce delinquent paperwork; dropped from over 300 to less than 25

Don Burroughs

• refer to report
• IMPACT certification clinic fees help drive HP program
• 60-day grace period to get IMPACT certification; problem areas primarily with boys teams; need to discuss further at August meetings
  • Webinars help coaches satisfy this requirement
  • Original 60-day policy was geared toward coaches who are registered in Nov/Dec (with first tournament in Feb)
  • Consider put more teeth into policy; coaches may not coach in tournaments without IMPACT certification

Tom Kohl

• refer to report
• consider establishing mandatory TD training course required before anyone can be a TD; timing of class? (December?); discuss in August
• Club Directors' meeting: recommend July 20 in Columbus; location at Marriott?
• Webinar concept for TD training?

Nick Nystrom

• web site upgrade: transition has gone smoothly; performance versus added cost; has not made any overly aggressive adjustments that would prohibit return to previous set-up; would like any feedback or comments about how web site is performing; have not experienced problems with access issues or slow response during peak periods
  • Cost comparison: $599 per month (factoring all features and what we want, cost difference is probably $200 to $250 higher than previous)
  • Motion #1 (Donahue/Herbert) that the OVR keeps the web site upgrade that increased the speed of the site; motion #1 carries 15-0
• JO player certification seems to have gone well; very few questions about online process; concern that player certification status is not being updated on web
  • Officials encouraged to enforce certification status at Girls' Championships
  • Oversight tools currently in place; just need to guide Gary to those links
• Discussed universal access to some data (e.g., all officials be able to see where other officials are assigned to work)
  • A member cited concern about privacy issues and impact on personal safety
  • Add to August agenda: election candidate profile and personal information that is publicized
• online registration system
  • USAV justification is to minimize liability by having oversight of member registration; however, online process doesn't address all membership liability issues (coaches who aren't registered before coaching, players playing in events before registering); underlying control issue; attempt to address delinquent regions with respect to required reporting
  • requiring individual action to complete registration could affect timely service to our members
  • is there a win-win compromise possible? League of Regions (established several years ago) will meet in Atlanta to discuss options based on USAV requirement to be part of their online system
  • Motion #2 (Hills/Donahue) that the OVR BOD does not support the USAV proposed mandated online registration system in its present form; motion #2 carries 15-0
• OVR BOD meeting minutes: need to identify which meeting minutes require approval; Bob will send a reminder notice; all Directors must review minutes in advance of August meeting and be prepared to make amendments and approve minutes

New Business

• Officials' Handbook
  • breakout committees at August meetings to finalize and approve
  • Brian sent latest version (Word) for review
  • Keep draft document close-hold until approved; minimize possibility of misinformation being distributed to officials
• Anyone hired for event staff at OVR juniors' events: requirement to be OVR member and complete background screen? Need to address issue during August meeting
• Organizational Restructuring Committee (Evans)
  • Recap of previous reports
  • Will discuss in greater detail during August meeting
• Adult coed proposal (Evans)
  • Would like to implement proposal in October 2008
• Proposal to purchase 8 promotional courts (from 2008 GJOVC in Dallas)
  • 2 comments from Brian's notes
  • Would increase our inventory to 40 courts; the return on investment will be longer since we would not use all 40 courts for each event
• Hemelgarn: add following to August agenda
  • Pay scale for referees: JO or Provisional at a lower rate than Regional/JN/N
  • Establish official match pay rate for best 3-of-5 match (currently informally use 1.5 times base rate)
  • Non-rostered OVR members assisting with work team duties (e.g., parent who is OVR player and offers to be R2 or LJ when child's team scheduled to be work team)

Bob Price

• Expressed concern about negative trend in group dynamics exhibited by various members toward each other; has observed nit-picking and criticizing and appearance of constantly scrutinizing what other people are doing; need to trust each other to do our respective jobs professionally
• Not sure of source for stressors (explosive growth of region without commensurate growth of staff)
• We need to do a better job communicating what is expected of Directors and staff (ancillary duties with respect to assisting with setting up and operating OVR events)