5  Registration

USAV memberships expire on October 31. Returning professional officials must register by October 31. Club directors and others involved with tryouts must register prior to holding tryouts. Players normally register with their team, with the club director or team rep registering online and sending in waivers and all necessary fees.

Prior to each new season, registration packets are made available to representatives of all returning clubs and teams as well as to anyone wishing to form a new club or team. Adults registration information (www.ovr.org/adults/) and the Juniors' Registration Packet (www.ovr.org/juniors/registration_packet/) are available on the OVR website.

The OVR offers online registration (www.ovr.org/register/) for all registration types: professional officials, juniors' clubs, men's, women's, and juniors' teams, add-ons, individuals not affiliated with any club or team (e.g. certain tournament hosts), and early-season registration of juniors' club directors, coaches, and parents/chaperones. Those registering electronically receive their registration numbers and team codes immediately, and they also benefit from having their full roster information in the OVR database.

5.1  Before Registering

• Do not register until you are ready with your registration fee(s) and all required forms! Payments are to be mailed immediately after supplying your information. Registrations are not complete until fees and forms are received and recorded.

• It is imperative that correct addresses be provided for all members. Rule books and the USA Volleyball magazine cannot reach you and the members you represent if the addresses you provide are incomplete or incorrect.

• Register members of your club or team only after you have firm commitments. (Juniors' club directors: the Athletes' Bill of Rights protects you from players "changing their minds" after committing.) We transmit membership data to USA Volleyball as soon as possible to begin members' benefits. Once a member's data is transmitted, it is impossible to revoke that member's memberhip. Do not ask for a refund for any membership.

• Juniors' Club Directors should read and understand the Juniors' Registration Packet prior to registering.

• It is absolutely imperative that correct addresses be provided for all members. Rule books and the USA Volleyball magazine cannot reach you and the members you represent if the addresses you provide are incomplete or incorrect.

• Adults' team reps should read and understand the adults' registration information prior to registering.

5.2  Registration Fees for the 2008-2009 Season

All individuals registering with the Ohio Valley Region, Inc. of USA Volleyball who will interact with juniors in any sanctioned activity must agree to background screening. Complete details are available at www.ovr.org/background/overview.php.

A Junior Olympic Athlete is one who is not a college student and is 18 or fewer years old, or who is a high school student who is 19 or fewer years old on June 15 of the current season. A Junior Olympic Volleyball Team is a team composed entirely of Junior Olympic Volleyball Athletes. Club directors must be full members. Parent/chaperone memberships are for individuals assisting with team activities. There are no team fees.

5.3  To Register

1. Go to www.ovr.org/register, entering the information needed to register you with the Ohio Valley Region and with USA Volleyball. Do not use your browser's refresh feature. After entering your information, you will receive confirmation on-screen and also by e-mail that includes a tracking number. If applicable, that confirmation will also include member and team numbers.

2. Immediately complete your registration by mailing the following:

   1. a check for your registration fees, payable to "Ohio Valley Region"

   2. a signed Waiver and Release for each individual being registered

   3. for each juniors' coach and club director being registered, a signed Junior Coaches' Code of Ethics

   4. for each non-junior who will interact with juniors, a completed and signed Consent Waiver and Release for Background Screening (from the SSCI website)

   Direct those documents to:

   Stephen J. Donahue 5401 Rochelle Drive Stow, OH 44224-5512 donahue@ovr.org 330-342-3951 /fax

   Your registration is not complete until we receive and accept your signed documents and registration fees. It is critical that the OVR office receives your information promptly, and individuals who will interact with juniors cannot do so until their background screening is complete. If not received within 10 calendar days of your registration, the player and team numbers issued may be voided and the registration canceled.

   A $25 fee will be charged for all checks that fail to clear.

   To keep everyone's fees as low as possible, at this time the OVR does not accept credit card payments.

5.4 Add-ons

Teams should make every effort to complete their roster prior to their initial registration. However, should it become necessary to add a player to your team's roster, you can do so at www.ovr.org/register/ prior to that player's participation in any OVR event.

5.5  Transfer Policy

Player transfer policy is documented at www.ovr.org/register/player_transfers.php.

5.6  What you receive for your annual dues

• Participation and information about all USAV sanctioned tournaments in our region
• A subscription to Volleyball USA from the national office
• Four issues of the Regional Newsletter, OVR The Block
• Official United States Volleyball Rules to every member (except juniors)
• This Regional Handbook
• Officiating Certification / Clinic Information
• Information on tournaments, results, standings, clubs, teams, clinics, camps, and all other OVR-sanctioned events, training, and activities through our website (www.ovr.org)
• The time and expertise of OVR staff in providing high-quality volleyball throughout the Ohio Valley Region